2016 Annual Conference Checklist

Download the Annual Conference Checklist...

Due Date Task How
Feb. 1

IMPORTANT!  If you do not wish to use email and internet links for access to information and the registration process, please phone or email a request for a hard (paper) copy of your materials by Feb. 20.   Please note:

Online registration opens on April 1. Registration via paper begins when registration materials arrive in your USPS mailbox in April. 

All members will receive paper copy of pre-conference materials via USPS in early April.

To request hard (paper) copy of registration materials and other materials related to Annual Conference 2016:

Phone: 217-529-3267

Email:  ac2016@igrc.org

Feb. 1 Now is the best time to make your hotel reservation. May 16 is the final deadline for hotels where blocks of rooms are held at the Conference rate. Note: Members must make their own reservations at the hotel of their choice! For hotel options and contact numbers, visit: www.igrc.org/ac2016hotels
Feb. 15 Deadline for resolutions impacting Standing Rules and/or the conference budget. Note: Any member of an IGRC UMC may submit a resolution for consideration, but resolutions impacting budget and Standing Rules must be submitted first to their respective committees or they cannot be accepted.

For more information on submitting resolutions go to www.igrc.org/ac2016resolutions or page 346 of the 2015 Journal-Yearbook.  Send resolutions to: acsecretary@igrc.org

 

March 2 Deadline for resolutions to be printed in the pre-conference materials.  Any member of an IGRC UMC may submit a resolution for consideration. Note: resolutions submitted March 3-May 1 are printed at the expense of the person submitting the resolution.  Plan for 1,600 copies.

For more information on submitting resolutions go to www.igrc.org/ac2016resolutions or page 346 of the 2015 Journal-Yearbook.  Send resolutions to acsecretary@igrc.org

March 2 Deadline for groups wishing to schedule special meals at annual conference. Information on scheduling special meals and on menu options is available at www.igrc.org/ac2016meals.
March 28 Deadline for requesting display space. Display policies and request forms are available at www.igrc.org/ac2016displays or found on pages 345-46 of the 2015 Journal-Yearbook.
April 1 Online registration for AC opens.

Register online at www.igrc.org/ac2016registration

April 6 Watch for pre-conference materials arriving by USPS. Pre-conference materials can also be viewed online at www.igrc.org/ac2016
April 15 Deadline for submission of articles for the special annual conference edition of The Current. For more information, contact Paul Black at pblack@igrc.org
May 1

Deadline for submission of materials for the supplemental packet.  Such materials are printed at the expense of the person submitting the resolution.  Plan for 1,600 copies.

 
May 8

Deadline to submit an ad in the June issue of The Current.

For information on advertising, contact Michele Willson at: mwillson@igrc.org.
May 9

Deadline for child care registration and ordering of t-shirts for childcare participants.  No registrations for child care will be accepted after this date.

For childcare information and registration go to www.igrc.org/ac2016childcare

May 9 Deadline for other annual conference members to order childcare t-shirts. To order childcare t-shirts go to www.igrc.org/ac2016childcare
May 16 Deadline for hotels where blocks of rooms have been set aside.  
May 17

Deadlines for:

  • annual conference registration (registrations after this date are handled at the IGRC registration window in the Terrazzo Lobby of the Civic Center).
  • purchase of parking and meal tickets.  (Note: No refunds for meals are given after May 19).

Avoid long lines on site by registering online in advance at: www.igrc.org/ac2016registration

 

For meal refunds call 217-529-2395