2020 Annual Conference Checklist

Download the Annual Conference Checklist...

Due Date Task How
NOW

IMPORTANT!  If you do not wish to use email and internet links for access to information and the registration process, please phone or email a request for a hard (paper) copy of your materials by March 27.   Please note:

  • Online registration opens on April 1

Download and print materials at www.igrc.org/ac2020downloads

To request hard (paper) copy of registration materials and other materials related to Annual Conference 2020:  Phone: 217-529-2395

Email:  lsteinway@igrc.org  by March 27.

NOW Now is the best time to make your hotel reservation.  May 16 is the final deadline for hotels where blocks are held at the Conference rate.  Note: Members must make their own reservations at the hotel of their choice! For hotel options and contact numbers, visit: www.igrc.org/ac2020hotels
Feb. 15 Deadline for resolutions impacting Standing Rules and/or the conference budget. Note: Any member of an IGRC UMC may submit a resolution for consideration, but resolutions impacting budget and Standing Rules must be submitted first to their respective committees or they cannot be accepted.

For more information on submitting resolutions go to: www.igrc.org/ac2020resolutions or contact the AC Secretary.  Send resolutions to acsecretary@igrc.org

See below for resolutions format

March 2 Deadline for resolutions to be printed in the pre-conference materials.  Any member of an IGRC UMC may submit a resolution for consideration. Note: resolutions submitted March 3-May 1 are printed at the expense of the person submitting the resolution.  Plan for 1600 copies. For more information on submitting resolutions go to www.igrc.org/ac2020resolutions  Send resolutions to acsecretary@igrc.org

 

See below for resolutions format

March 2 Deadline for groups wishing to schedule special meals at annual conference. 

Information on scheduling special meals and on menu options is available at:  www.igrc.org/ac2020meals

March 30 Deadline for requesting display space. Display policies and request forms are available at www.igrc.org/ac2020displays
April 1 Online registration for AC opens..

Register online at www.igrc.org/ac2020registration Also purchase parking and meal tickets.

April 26 Deadline for submission of AV/tech support items such as Power Point and/or videos produced by third parties. For more information, contact Paul Black at pblack@igrc.org
April 26

Deadline for submission of materials for the supplemental packet.  Such materials are printed at the expense of the person submitting the resolution.  Plan for 1,600 copies.

Deadline for articles for the special pre-annual conference edition of The Current.

For more information on submitting resolutions, go to www.igrc.org/ac2020resolutions or contact the AC secretary. Send resolutions to: acsecretary@igrc.org
May 4

Deadline to submit an ad in the June issue of The Current.

For information on advertising, contact Michele Willson at: mwillson@igrc.org.
May 8

Deadline for child care registration and ordering of t-shirts for childcare participants.  No registrations for child care will be accepted after this date.

For childcare information and registration go to www.igrc.org/ac2020childcare

May 8 Deadline for other annual conference members to order Conference Gear (t-shirts, travel mugs, water bottles). To order Conference Gear, go to: www.igrc.org/ac2020registration
May 15 Deadline for hotels where blocks of rooms have been set aside.  
May 15

Deadlines for:

  • annual conference registration (registrations after this date are handled at the IGRC registration window in the Terrazzo Lobby of the Civic Center).

purchase of parking and meal tickets.  (Note: No refunds for meals are given after May 18). 

Avoid long lines on site by registering online in advance at: www.igrc.org/ac2020registration

For meal refunds call 217-529-2395

 

Format for Resolutions

Subject:

Submitted by:

Estimated Financial Impact on the Annual Conference (Note: if any financial impact, it must be submitted by Feb. 15)

Staff Resource and Time:

Source of Funding:

Council on Finance and Administration Comment:

Whereas,

Therefore,

 

  • Resolutions should be submitted in Microsoft Word
  • Tables should be in an Excel file
  • Font: Century Schoolbook or Arial, 12 point
  • Use single space between words, 2 spaces between sentences.
  • Submit electronically, email or jump drive.
  • If you are unable to submit electronically, allow enough time for resolution to be received by the deadline.