When will Annual Conference be held? Our 2020 Annual Conference session will be held on Friday & Saturday, August 14-15, 2020. This is an abbreviated, two-day schedule, which will begin on Friday morning at 10:00 AM and conclude Saturday at 12:00 PM following the Ordination Service.
Where will Annual Conference be held? Our 2020 Annual Conference session will be held at the Peoria Civic Center in Peoria, Illinois. This is the same venue we used in 2019, and it continues to be the most affordable and comfortable option for our meeting.
Will it be safe to come to Annual Conference? The safety and health of our lay and clergy members is central to our planning of the 2020 Annual Conference. We have shortened the session to Friday and Saturday to limit possible exposure. We will work with the venue to make sure that facilities and fixtures are sanitized and clean. We will ask members to refrain from physical contact, including shaking hands. We are providing all Conference materials electronically, so members do not have to exchange papers. Finally, we will be paying close attention and fully implementing community health policies and suggestions to keep our members as safe as possible. If you feel that you cannot safely participate, please be in contact with either your local church, for lay local church members, or your District Superintendent, for clergy and lay at-large or equalization members.
When will registration open? Registration will open June 1 on our Conference website www.igrc.org/ac2020registration.
When will hotel blocks registration open? You will need to check with your hotel to change your reservation. While Conference members are free to select their own accommodation, we have negotiated rates at area hotels listed on our registration website at www.igrc.org. Hotels should be ready to accept reservations at this time.
When can we register for special meals? Because of the changes to our agenda, we are working with our groups to resubmit their requests to host special meals during Friday lunch and dinner breaks. These should be available for sign-up through our online registration by June 1.
When can we register for displays? We are still planning on hosting our display space. However, due to schedule changes we recognize that some groups may not still wish to participate. Groups wishing to provide a display will need to re-register before June 1. Display fees will be refunded for those groups who do not wish to re-register.
Will clergy appointments still begin July 1, 2020? Appointments are the domain of the Bishop and begin on the date set by the Bishop, regardless of when Annual Conference is held. As is our Illinois Great Rivers Conference custom, July 1 will begin the new appointment year and is the date set for most appointments to begin. When we meet at Annual Conference, the Bishop will still announce and fix the appointments retroactively.
Will clergy retirements still begin July 1, 2020? Retirements will still begin on the agreed date for moving into retirement status. We will still vote to affirm a clergy member’s retirement when we meet at Annual Conference, even if the effective date has already passed. This is the custom for mid-year retirements, and there is no institutional history or memory of an Annual Conference rejecting a request for retirement.
Will my clergy credentials or membership be impacted? Part of the business of Annual Conference is to approve of changes to clergy credentialing and membership. The Clergy Session has the ability to approve many of these changes retroactively. The major exceptions are those clergy seeking provisional membership or full membership, which can only be approved at the time of the vote and subsequent Service of Ordination. If you have questions about your credentials or status, please contact your District Superintendent or the Board of Ordained Ministry.
Will we need to elect interim Conference leadership and committees? Our Book of Discipline and Conference incorporation by-laws provide that all of our leaders and committee members will serve until they are replaced. New leaders and committee members replace our existing leadership and begin their service and the adjournment of the Annual Conference session, whenever it is held.
When will we know the agenda? The agenda is being developed to include only the most necessary and required elements of our Annual Conference Session. This requires the input of our legal, legislative, parliamentary, and supervisory leaders. All of this takes some time, and the agenda will be available in July. If you have matters for the agenda, please make sure to contact Jan Griffith (firstname.lastname@example.org) to discuss their inclusion.
Can I submit legislation? Because of the fixed calendar dates in our standing rules, we cannot accept new legislative petitions through our regular process. Given the extraordinary circumstances, we can offer the Conference plenary the opportunity to suspend the rules and accept any new petitions at the discretion of the body.
Who can I contact for more information?
Display Registration: Christy Blickensderfer, email@example.com
Agenda: Jan Griffith, firstname.lastname@example.org
Child Care: Nancy Henson email@example.com
Media & Communications: Paul Black, firstname.lastname@example.org
Standing Rules: Camillla Hempstead, email@example.com
Conference Secretary: Ethan Carnes, ACSecretary@igrc.org
Board of Ordained Ministry: Vince Rohn, firstname.lastname@example.org
Other Questions: Curtis Brown,email@example.com