Annual Conference 2023 checklist

Download the Annual Conference Checklist...

Due Date Task How

IMPORTANT!  If you do not wish to use email and internet links for access to information and the registration process, please phone or email a request for a hard (paper) copy of your materials by April 29.   Please note:

  • Online registration opens April 1. Registration via paper begins when registration materials arrive in your USPS mailbox in April.

Download and print materials at

To request hard (paper) copy of registration materials and other materials related to Annual Conference 2023:  Phone: 217-529-2824

Email: or complete the form online at by April 29.

Feb. 1 Now is the best time to make your hotel reservation. May 7 is the final deadline for hotels where blocks are held at the Conference rate. Note: Members must make their own reservations at the hotel of their choice!

For hotel options and contact numbers, go to;

March 10 Deadline for resolutions impacting Standing Rules and/or the conference budget. Note: Any member of an IGRC UMC may submit a resolution for consideration, but resolutions impacting budget and Standing Rules must be submitted first to their respective committees or they cannot be accepted.

For more information on submitting resolutions and resolution format, go to: or contact the AC Secretary.  Send resolutions to

March 10 Deadline for groups wishing to schedule special meals at annual conference.

Information on scheduling special meals and on menu options is available at:

March 24 Deadline for resolutions to be printed in the pre-conference materials. Any member of an IGRC UMC may submit a resolution for consideration. Late resolutions will not be included in pre-printed materials.

For more information on submitting resolutions and resolution format, go to: or contact the AC Secretary.  Send resolutions to

April 2 Deadline for requesting display space Display policies and request forms are available at:
April 3 Online registration for AC opens

Register online at:

April 28 Deadline for submission of AV/tech support items such as slides, special audio needs and videos. For more information, contact Paul Black at
May 1

Deadline for submission of materials for the supplemental packet.

Deadline for articles for the special pre-annual conference edition of The Current.

For more information on submitting materials, go to: or contact the AC Secretary. Send resolutions to:

For articles, contact Paul Black at:

May 7

Deadline for hotels where blocks of rooms have been set aside

May 8

Deadline to submit an ad in the June issue of The Current.

For information on advertising, contact Michele Willson at
May 19

Deadline for Annual Conference registration (registrations after this date are handled at the IGRC registration window in the Terrazzo Lobby of the Civic Center).

Register online at:

Avoid long lines on site by registering online in advance at: For refunds on meals, purchase of meal tickets and parking permits, call 217-529-2395. (Note: No refunds for meals will be given after May 19).

May 19

Deadline for child care registration and ordering t-shirts for childcare participants. No registrations for child care will be accepted after this date.

Register online at:

June 8-10

Annual Conference at Peoria Civic Center



Format for Resolutions


Submitted by:

Estimated Financial Impact on the Annual Conference (Note: if any financial impact, it must be submitted by Feb. 15)

Staff Resource and Time:

Source of Funding:

Council on Finance and Administration Comment:



  • Resolutions should be submitted in Microsoft Word
  • Tables should be in an Excel file
  • Font: Century Schoolbook or Arial, 12 point
  • Use single space between words, 2 spaces between sentences.
  • Submit electronically, email or jump drive.
  • If you are unable to submit electronically, allow enough time for resolution to be received by the deadline.